At Hyper drive, while developing business management products our goal is to give you as flexible a product as possible which you can customize yourself to fit perfectly to your needs.
One of the strongest feature in POS smart is allowing you to customize data elements like products, customers, suppliers etc is ability for you to create custom fields. Custom fields are lot more than just additional fields. You can use custom fields to create various hierarchies of your inventory or even customers for a very good CRM management.
- You can also group specific product based on common value of any fields. This group in POS we call it as collection. Collection will allow you to group your products/items in different groups depending on the values of the item attributes.
- For example, you can create a “Collection” of items of certain brands together or you can even create collection of items based on their sales prices and brand etc.
- You can associate the collections to a cash register and restrict the billing of certain items from a certain cash register. This is useful for businesses that have multiple counters and want to make bills of only specific items from a specific cash register. For example, if you have store with books, food items and garments, you can now restrict one of your cash registers to make bills only of food items and dedicate another cash register to bill only books.
- This feature will ease your billing while billing items using names and reduce data entry errors.
- Using various grouping collection for customer you can, in POS define specific loyalty points and offers very easily.
Item Collection
Used case 1:
Electronic Store
Your inventory consists of TV/DVD players, mobile phones, smart phones, laptops and other electronics items from various manufacturing companies and various suppliers. In simple used case with respect to collection you can define following 3 custom fields.
- Brand
- Product Type
- Product Subtype
Brand:
For all sony brands manufactured items you will specify brand as Sony. For all Samsung manufactured items you will specify brand as Samsung.
Product Type:
For all TV irrespective of manufacturing company you will specify product type as “TV” For all DVD players irrespective of manufacturing company you will specify product tupe as DVD players. For all mobile phones as Mobile phones.
With only these two additional fields you can have different views of your inventory. And create different collection. Example of collection could be:
- Collection 1: All Sony products
- Collection 2: All Samsung products
- Collection 3: All TV products
- Collection 4: All Sony TVs
- Collection 5: All Samsung smart phones, mobile phones.
- Collection 6: All Samsung TVs with sales price more than 10000/-
- Collection 7: All sony TVs with sale price more than 10000/- and that has been purchased with specific batch number.
As you can see above collection will group items based not only on custom fields but also on any other attribute. Adding more custom fields like color, flavor, size or what ever fits your business knowledge will give you tremendous flexibility in grouping products in different ways.
Used case 2:
Grocery Store :
Your inventory consists of groceries, fruit/vegetables, beverages, household and other branded items from various manufacturing companies and various suppliers. In simple used case with respect to collection you can define following 3 custom fields.
- Product Type
- Brand
- Pack Size
Brand:
For all patanjali manufactured products you will specify brand as Patanjali. For all britannia manufactured items you will specify brand as Britannia.
Product Type:
For all ayurvedic food items irrespective of manufacturing company you will specify product type as “Ayurvedic” .For all health and nutrition items irrespective of manufacturing company you will specify product type as “Health & Nutrition”. For all household items “Household”.
With only these two additional fields you can have different views of your inventory. And create different collection. Example of collection could be:
- Collection 1: All Patanjali products
- Collection 2: All Sri Sri Ayurveda products
- Collection 3: All Ayurvedic products
- Collection 4: All Amul products
- Collection 5: All Health and Nutrition products.
- Collection 6: All Patanjali products of pack size 500 ml carton
As you can see above collection will group items based not only on custom fields but also on any other attribute. Adding more custom fields like Manufacturing Date,size or what ever fits your business knowledge will give you tremendous flexibility in grouping products in different ways.
Creating of collection is not linked to product and their custom fields. You can also create collection of your customers to manage CRM effectively.
For example you can have different loyalty points rules for a specific group of customers or special offers for only specific group of customers.
Customer Collection
Used case 1:
For Garment Store:
If you want to keep track of different demographics of your customers based on their age, gender, etc or you may want to group your customers based on their geographical location of their interests. In this used case we will define following 3 custom fields:
- Gender: Male / female
- Age: text Fields
- Location: Domestic / International
When you create customers in your database and specify values for above 3 fields correctly you will be able to make collection like the following.
- Collection 1: All teenager customers
- Collection 2: All women customers
- Collection 3: All teenage girls customers
- Collection 4: All customer that are with you for more than 2 years
- Collection 5: All international customers etc.
Used case 2:
For electronic Store
Android user/ Mac users / Windows users. You want to notify your android customers if there is a new phone.
